Match the right nanny, fast
Rostavo ranks available nannies by location, experience and history with the family, then send the booking out and let the first to accept claim it.
Nanny agencies
Software built for nanny & babysitting agencies
Match nannies to families, fill last-minute bookings in seconds, keep DBS checks current and get paid on time. All from one back office.
No card needed · Set it up in an afternoon · We move your data across
- Family & child profiles
- DBS & first-aid expiry alerts
- Recurring weekly schedules
Built around how nanny agencies actually run
The parts that matter most when this is the work you do every day.
Stay compliant automatically
Store DBS certificates, first-aid and right-to-work documents with automatic expiry reminders, plus a background-check workflow.
Recurring care made simple
Set weekly or fortnightly schedules once and let Rostavo generate every booking, with multi-child rate cards and holiday premiums.
Parents have their own portal
Families request care, see who is booked, pay invoices and review nannies. Cutting your admin and phone calls.
Plus everything else the agency runs on
Every agency gets the whole system. Switch off the parts you don't use. There is no cheaper plan missing the thing you need.
Scheduling & dispatch
Fill an open shift fast
Best-match suggestions
GPS check-in / out
Checks & documents
Invoicing & payments
Worker payouts
Real-time chat
Client & worker portals
Ratings & reviews
Recruiting pipeline
One system, every vertical
Everyone sees just their bit
One set of records, three ways in. Nobody has to be taught which bits to ignore.
You
The whole agency. Every booking, everyone on your books, the money in and out.
Nannies
Their own shifts only. Accept work, check in, upload a certificate.
Families
Their own account only. Request, see who is coming, pay, review.
What a nanny agency owner is actually doing all day
Placing people is the job. Almost none of the day is spent on it.
Mon 08:05
A family needs cover for Wednesday
You know two nannies who might be free. You are not certain, so you message six, and then you manage six conversations.
Mon 14:00
A new family wants to see candidates
You build a shortlist in an email, attach four CVs, and then chase for a reply. There is no way to see whether they opened it.
Wed 10:20
A first-aid certificate lapsed in March
You find out because the family asks. It was in a folder, and folders do not tell you anything.
Thu 19:00
Invoices, and the same three questions
Which bookings actually happened, at what rate, and has that family paid the last one.
Placing a nanny, from application to paid
One record per person, carried the whole way through, so nothing is retyped and nothing is lost between stages.
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01
They apply on your own website
An embeddable form on your site feeds a pipeline. Applicants arrive with their details already structured rather than as an email you have to unpack.
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02
Checks and references are tracked, not chased
DBS status, references and right to work sit on the candidate record with dates, so you can see at a glance who is ready to place.
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03
The family gets a shortlist they can open
Send a link. No login, no attachments. The family reviews the candidates you chose and tells you which ones they want to meet.
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04
The agreement is signed online
Terms go out for e-signature and come back signed, dated and stored against the placement.
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05
Bookings run themselves after that
Regular care repeats on a pattern. Ad-hoc cover is offered to whoever is free, and the first to accept takes it.
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06
Hours become the invoice and the payout
Nannies check in from their phone. What the family pays and what the nanny is paid both come from the same recorded time.
What to look for in nanny agency software
Almost nobody in this category publishes a price, which makes comparison hard on purpose. These are the questions that get you a straight answer anyway.
Does it handle placement and ongoing bookings?
Agencies that start in permanent placement almost always add temp and ad-hoc cover, and a pure applicant tracker stops the moment the placement is made.
Ask them: Can the same candidate record carry a permanent placement and a Tuesday booking?
What is the pricing actually based on?
Some tools charge per administrator, some per candidate on your books, some per seat. For a placement agency whose whole business is holding lots of candidate profiles, that difference is the entire bill.
Ask them: Am I charged for candidates, for staff, or for admin logins, and what happens when that number doubles?
Can a family review candidates without an account?
Asking a busy parent to create a login to look at three CVs loses you a percentage of replies. Every percentage point there is a placement.
Ask them: Can I send a shortlist as a link that opens straight away?
Does it know about DBS, first aid and right to work?
These have dates and the dates matter. A generic file upload with no expiry is how a lapsed certificate goes unnoticed for four months.
Ask them: Does the system warn me before a check expires, and can I see everyone who is currently non-compliant on one screen?
What does it cost to get started, and to stop?
Setup fees and annual contracts are common. So is free migration, if you ask.
Ask them: Is there a setup fee, will you move my existing data, and is there a minimum term?
Is it built for an agency your size?
Most of this category is sold to operations with several coordinators. If the smallest sensible configuration is three seats, a one-person agency is paying for two people who do not exist.
Ask them: What is the smallest account you have, and what does that agency pay?
Ask us all six. If the honest answer is that another product fits you better, we would rather say so on a call than have you find out after you have moved your data.
Nanny agencies. Questions answered
Can I track DBS checks and certifications?
Yes. Each nanny profile stores DBS, first-aid and right-to-work documents, and Rostavo alerts you before any of them expire.
Does it handle recurring weekly bookings?
Yes. Set a weekly or fortnightly pattern and every booking is generated for you, including multi-child rates and bank-holiday premiums.
Can parents book and pay online?
Families can request bookings and pay invoices online through their own secure portal.
How do I fill a last-minute booking?
Send the shift to every nanny who is free. The first to accept is assigned automatically, and everyone else is told it has gone.
Related
The same system, described for a different trade or a different question.
By what you need it to do
Missing something you need?
Every agency runs a little differently. If something here doesn't fit how you work, or there's a piece missing altogether, tell us. We build custom versions of Rostavo for individual agencies.
That might be a form that matches your paperwork, a rate rule nobody else uses, a report your accountant asks for, or a whole part of the job we haven't covered. Worth a conversation either way.
Tell us what you need
We read every one of these ourselves.
Run your nanny agencies from one place.
Set it up this afternoon. It costs nothing to see whether it suits you.