Childcare agency management software
Childcare agency management software, all in one place
From first enquiry to paid invoice — manage carers, families, bookings and compliance without the spreadsheets.
No credit card required · Set up in minutes
Running a childcare agency means juggling carer availability, family requests, DBS and first-aid expiry, recurring schedules and invoices — usually across spreadsheets, WhatsApp and your inbox. Rostavo brings the whole back office into one system, so your coordinators spend their time on people, not paperwork.
One calendar for every booking
Day, week and list views, recurring schedules and one-tap assignment — with conflicts flagged before they happen.
Compliance you can trust
Store DBS, first-aid and right-to-work documents on every carer profile, with automatic alerts before anything expires.
A portal for every family
Families request care, see who is booked, pay invoices and leave reviews — cutting the calls and back-and-forth.
Get paid without chasing
Completed bookings become invoices automatically, clients pay online, and accurate carer payouts follow.
Plus everything else your agency runs on
Every Rostavo plan includes the full back office — no feature gates.
Questions answered
What does childcare agency management software do?
It replaces the spreadsheets and group chats agencies use to manage carers, families, bookings, compliance and billing — bringing scheduling, document tracking, messaging, invoicing and payments into one system.
Does it track DBS and first-aid expiry?
Yes. Every carer profile stores DBS, first-aid and right-to-work documents, and Rostavo alerts you before any of them lapse.
Can I start for free?
Yes — start a free trial with no card required, and we will help set up your agency and move your existing data across.
Run your whole agency from one place
Set up in minutes, take your first booking today. No card required to start.