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See it work

This is the whole job.

A nanny placement from the first family enquiry to the fee being paid, on a real US agency account. Nine steps, no sign-up, no call.

Start the trial What it costs

No card needed · 14 day trial · Your own data, not this one

A family asks, on your own website

The form is Rostavo, sitting in a block on your site. It is one of only two pages we allow to be framed, and you choose what it asks.

hudsonnannies.com/find-a-nanny

Find your nanny

Tell us what you need and we will come back within one working day.

Your name

Dana Castellano

Email

dana.castellano@example.com

Town

Bronxville, NY

What you need

After-school nanny

Starting

January 2027

Children

2 (ages 6 and 4)

Spam traps and rate limiting are on every public form by default.

It is already a record, not an email

No copying anything across. The enquiry arrives as a family with children, a town and a note, and the clock on it starts.

app.rostavo.com/families

Families

1 new enquiry
Family Town Status
The Castellano Family Bronxville New enquiry
The Harrington Family Scarsdale Active
The Nguyen Family Rye Active

Your candidates, at the stage they are actually at

New, reviewing, interview, offer, hired. Every move is stamped with its date, so how long a search is taking is a fact rather than a feeling.

app.rostavo.com/candidates
New 4 Reviewing 6 Interview 3 Offer 1 Hired 9

Brittany Cole

Rye, NY · 3 yrs · School-age, homework help

Checks clear Interview

Nicole Alvarez

Yonkers, NY · 9 yrs · Newborn, bilingual Spanish

Checks clear Interview

Danielle Brooks

Scarsdale, NY · 5 yrs · Toddler care, cooking

Checkr pending Interview

Background checks run through Checkr. Documents are stored with their expiry dates and warn you before they lapse.

Send the family a link, not a PDF

You choose who they see and what is shown. They get one link. There is no account to create and no password for them to lose.

app.rostavo.com/families/18/shortlists

Shortlist for the Castellano Family

✓

Brittany Cole

✓

Nicole Alvarez

✓

Danielle Brooks

Their link

rostavo.com/shortlist/k3f9qx2mWd

Rates and contact details stay hidden until you decide otherwise.

What the family sees

No login. They say yes or no next to each nanny and you see the answers the moment they land.

rostavo.com/shortlist/k3f9qx2mWd

Three nannies for you

From Hudson Nanny Agency. Tell us which ones you would like to meet.

BC

Brittany Cole

3 years. School-age care, homework help, swimming. Rye, NY.

Yes please Not for us
NA

Nicole Alvarez

9 years. Newborn care, special needs experience, bilingual Spanish. Yonkers, NY.

Yes please Not for us
DB

Danielle Brooks

5 years. Toddler care, potty training, cooking. Scarsdale, NY.

Yes please Not for us

The fee, with its working shown

A search costs you the same whether the role pays $26,000 or $95,000. This is the screen that stops part-time work quietly becoming the work you do for free.

app.rostavo.com/placements

New placement

Role

After-school nanny

Family

The Castellano Family

Nanny

Brittany Cole

Start date

5 Jan 2027

How you charge

Percentage of gross annual salary

Gross annual salary

$26,000.00

Your rate

18%

Your minimum fee

$5,000.00

Your fee

$5,000.00

18% of the gross annual salary, which came out below your minimum, so the minimum applies

Calculated
$4,680.00
Minimum
$5,000.00
Guarantee
90 days from 5 Jan

The fee is saved as its inputs and its result, so an invoice raised last year does not move when you change a rate today.

Every hire, and how long you are on the hook

The guarantee is counted from the start date rather than typed in, so moving a start date cannot leave a stale deadline behind.

app.rostavo.com/placements
Role Guarantee Fee Status
Full-time live-out nanny 50 days left $14,040.00 Placed
Full-time live-out nanny Guarantee ended $17,100.00 Placed
After-school nanny 20 days left $5,000.00 Placed
Weekend nanny 70 days left $6,400.00 Placed
Full-time live-out nanny Failed on day 35 $12,960.00 Ended
Full-time live-out nanny 20 days left None Placed
Live-in nanny Ran its full term $5,000.00 Ended
Live-in nanny Not started $15,300.00 Searching
Night nanny Not started $5,000.00 Cancelled

Ending a placement asks you why. It is the one thing nobody can reconstruct afterwards, and the only input that lets you price a guarantee instead of guessing at it.

The number most agencies cannot produce

Which is why most price their guarantee on a guess. The fill rate counts the searches that never filled, because leaving those out is how a fill rate reaches 100%.

app.rostavo.com/placements

Open searches

1

In post

5

Fill rate

67%

Of the searches that have concluded, including the ones that did not fill.

Failed under guarantee

50%

1 of 2, costing $12,960.00 in re-searches.

How long placements last

The bands a tiered fee is set against. If the 91 to 180 band is thin, a longer guarantee costs you less than it sounds.

  • Within 30 days 0
  • 31 to 90 days 1
  • 91 to 180 days 0
  • After 180 days 1

Two placements is a thin history and this agency is a demo. On an agency with none at all these come back as "Not yet" rather than as a confident wrong number.

Invoiced, paid, and out to your accountant

Families pay by card through Stripe. Everything comes back out as files Xero and QuickBooks will take. We do not run payroll and we are not going to.

app.rostavo.com/invoices

INV-HUD-0042

Paid

Placement fee

After-school nanny · Brittany Cole · started 5 Jan 2027

$5,000.00

Total

$5,000.00

Download PDF Xero QuickBooks Placement fees CSV

Drafts are kept out of every accounting file on purpose. A draft is not a sale, and importing one creates a receivable you never raised.

Your turn

That was our data. The useful version has yours in it.

Fourteen days, no card. Bring your nannies and families in from a spreadsheet and you will see exactly what is going to happen before anything saves.

Start the trial See what it costs