Recurring cleans on autopilot
Set a schedule per property and Rostavo generates every clean, with per-property notes and rates.
Cleaning companies
Scheduling & management software for cleaning companies
Plan recurring cleans across every property, dispatch the nearest cleaner, prove attendance with GPS check-in and invoice clients automatically.
No card needed · Set it up in an afternoon · We move your data across
- Property-based bookings
- Recurring weekly cleans
- GPS clock-in on site
Built around how cleaning companies actually run
The parts that matter most when this is the work you do every day.
Dispatch the nearest cleaner
Rostavo ranks cleaners by distance and availability, and an open shift sent to the whole team fills cancellations in minutes.
Proof of attendance
Geofenced GPS check-in confirms cleaners are on site, and pay is calculated from the exact hours worked.
Get paid without chasing
Completed cleans become invoices automatically, clients pay online, and overdue reminders go out for you.
Plus everything else the agency runs on
Every agency gets the whole system. Switch off the parts you don't use. There is no cheaper plan missing the thing you need.
Scheduling & dispatch
Fill an open shift fast
Best-match suggestions
GPS check-in / out
Checks & documents
Invoicing & payments
Worker payouts
Real-time chat
Client & worker portals
Ratings & reviews
Recruiting pipeline
One system, every vertical
Everyone sees just their bit
One set of records, three ways in. Nobody has to be taught which bits to ignore.
You
The whole agency. Every booking, everyone on your books, the money in and out.
Cleaners
Their own shifts only. Accept work, check in, upload a certificate.
Clients
Their own account only. Request, see who is coming, pay, review.
Where a cleaning round loses its money
Rarely on the price. Almost always on the gap between what was scheduled and what actually happened.
Mon 07:30
A cleaner is off and four properties expect somebody
You start ringing. The people who answer first are usually the people already booked all day.
Tue 13:00
A client says nobody came last Thursday
You believe your cleaner. You have nothing that shows either way, so you take the hit and clean it again for free.
Fri 17:00
Hours, from three sources
The rota says one thing, the cleaners say another, and the invoices have to say a third thing that both sides accept.
How a clean runs from booked to paid
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01
Properties hold their own details
Access, alarm codes, parking, pets, which products, and what the client is fussy about. Any cleaner can cover any job without a phone call.
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02
Regular cleans generate themselves
Weekly and fortnightly rounds are set once and appear on the calendar from then on.
-
03
Cancellations go out to everyone free
A slot nobody can cover is offered to the whole team at once. The first to accept takes it.
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04
Cleaners check in at the property
Geofenced check-in shows they arrived, when they arrived and when they left. The "nobody came" conversation ends.
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05
The invoice is built from what happened
Not from what was planned. Extra time on a job shows up in the bill and in the cleaner pay without anybody retyping it.
What to look for in cleaning business software
This category is crowded and most of it is priced per seat, which is the wrong shape for a business that runs on part-timers.
Does the price rise with every cleaner?
Per-seat pricing is the norm here and it makes a bank of relief cleaners an ongoing cost rather than a sensible precaution.
Ask them: What is the total at ten cleaners, and at thirty?
Can you prove attendance?
Disputed visits are the most expensive recurring argument in domestic cleaning, and they are entirely preventable with a timestamped check-in.
Ask them: Does check-in record where and when, and can the client see it?
Do property notes travel with the job?
The knowledge that makes a round work is usually in one person head. If it is not on the job, cover is always worse than the regular.
Ask them: Can I store access codes and client preferences per property, and does the covering cleaner see them?
Does it invoice from delivered work?
Billing from the schedule means over-runs are unpaid and cancellations are over-billed. Both cost you, in different directions.
Ask them: Do invoices come from actual hours, automatically?
Is it one system or four?
Most small rounds run on a calendar app, a spreadsheet, WhatsApp and an accounting package. Each handover between them is where things get dropped.
Ask them: What would I still need another tool for?
Cleaning companies. Questions answered
Can I schedule recurring cleans?
Yes. Weekly, fortnightly or monthly schedules per property are generated automatically.
Can I see that a cleaner actually arrived?
Geofenced GPS check-in / out records when and where each cleaner started and finished, so attendance is verified.
How are cleaners paid?
Rostavo turns verified clocked hours into accurate payout runs.
Can clients pay online?
Yes. Invoices are generated from completed cleans and clients pay securely with Stripe.
Related
The same system, described for a different trade or a different question.
By what you need it to do
Missing something you need?
Every agency runs a little differently. If something here doesn't fit how you work, or there's a piece missing altogether, tell us. We build custom versions of Rostavo for individual agencies.
That might be a form that matches your paperwork, a rate rule nobody else uses, a report your accountant asks for, or a whole part of the job we haven't covered. Worth a conversation either way.
Tell us what you need
We read every one of these ourselves.
Run your cleaning companies from one place.
Set it up this afternoon. It costs nothing to see whether it suits you.