Hiring
- A form for your own website
- Everyone who applied in one list
- A shortlist you can send a client
- Contracts signed online
Everything included
One system, every part of your agency.
From the morning someone applies to the day they're paid. One system, one price, nothing held back for a dearer plan.
No card needed · Set it up in an afternoon · Cancel whenever
- Every feature from day one
- Switch off what you don't use
- We move your data across
The whole agency, not one corner of it
Nine areas of the job, all in the same place, all talking to each other. Nothing gets retyped into a second system.
Your team
- Everything about them in one place
- Certificates with a reminder before each runs out
- References kept on file
- They tell you the days they are free
Your clients
- Their own login to book and cancel
- Notes on who or what is being looked after
- They see who is coming and when
- They can leave a review
The schedule
- The whole week at a glance
- Regular bookings that repeat themselves
- Fill a gap by asking everyone at once
- Higher rates for evenings and holidays
Hours
- They check in and out on their phone
- Counted for you, not guessed at
- Late starts and overtime picked up
- Feeds straight into the bill
Messages
- Your team and your clients talk directly
- You can see every conversation
- One thread per booking
- Reminders before a shift
The money
- Bills built from hours worked
- Card or bank transfer
- See who still owes you
- What each person is owed
Peace of mind
- Nothing expires without warning
- Every change is recorded
- Your data exports whenever you want
- No contract to get out of
Made to fit
- Add your own questions to any form
- Your wording, not ours
- Switch off whole sections you never use
- Your logo and colour on what clients see
Feature by feature
The same list again, in the words you'd use to compare us with anyone else.
- Scheduling & dispatch
- Day, week and list calendars, recurring bookings, conflict detection and one-tap assignment.
- Fill an open shift fast
- Send an open shift to everyone who is free, by email and phone notification. The first to accept claims it.
- Best-match suggestions
- Ranks who to offer a job to by availability, distance, history with the client and current workload, and shows the reason for each.
- GPS check-in / out
- Geofenced clock-in proves attendance on site and pays staff for the exact time they worked.
- Checks & documents
- Record background-check status and store DBS, first-aid and right-to-work documents, with an alert before any of them expire.
- Invoicing & payments
- Generate invoices from completed jobs and get paid online with Stripe. Overdue chasing built in.
- Worker payouts
- Turn verified hours into accurate pay runs in a couple of clicks.
- Real-time chat
- Built-in messaging between coordinators, workers and families. No more lost WhatsApp threads.
- Client & worker portals
- Families request and pay; workers see their schedule, accept jobs and upload documents.
- Ratings & reviews
- Collect feedback after every job and surface your best people.
- Recruiting pipeline
- Track applicants from enquiry to hire with an embeddable apply form on your own site.
- One system, every vertical
- Labels and workflows adapt to your trade. Run multiple service lines from one back office.
Everyone sees just their bit
Three ways in, one set of records underneath. Nobody has to be taught which bits to ignore.
You and your coordinators
The whole agency: every booking, every person, the money in and out, and what needs sorting today.
Your team
Their own shifts and nothing else. They accept work, check in, upload a certificate and see what they are owed.
Your clients
Their own account only. They request work, see who is coming, pay a bill and leave a review.
Yes, it works like an app
Your team installs Rostavo from their phone's browser. No app store, no download, no waiting for an update to be approved. It sits on their home screen and opens like anything else on it.
Their next shift, first thing they see
Who, where, when, and a button to say they have arrived.
A buzz when work comes up
Shift offers and reminders arrive as notifications, not as another text you have to send.
Keeps working on a bad signal
The last thing they looked at is still there in a basement or on a train.
Whoever you send into people's homes
Find the right person, get them there, prove it happened, get paid. The job is the same shape in all of these, so one system covers them, and Rostavo uses your words for it.
Missing something you need?
Every agency runs a little differently. If something here doesn't fit how you work, or there's a piece missing altogether, tell us. We build custom versions of Rostavo for individual agencies.
That might be a form that matches your paperwork, a rate rule nobody else uses, a report your accountant asks for, or a whole part of the job we haven't covered. Worth a conversation either way.
Tell us what you need
We read every one of these ourselves.
Have tomorrow go like that.
Set your agency up this afternoon. It costs nothing to see whether it suits you.