Apply form on your own site
Embed a branded application form on your website; every applicant lands straight in your pipeline.
Nanny agency ATS (applicant tracking)
Applicant tracking built for nanny agencies
Take applications on your own site and move every candidate from enquiry to hire in one pipeline.
No card needed · Set it up in an afternoon · Cancel whenever
Recruiting nannies is half the job. Rostavo gives you an embeddable apply form for your own website, a recruiting pipeline, background-check requests and document tracking, so good candidates do not slip through the cracks.
What that looks like in practice
A pipeline from enquiry to hire
Move candidates through stages, with notes, documents and checks on each.
Checks and documents in one place
Record DBS or background-check status against each candidate, alongside their documents and expiry dates.
Approved candidates become workers
Hire in one step and the candidate becomes a bookable worker. No re-entry.
Plus everything else the agency runs on
Every agency gets the whole system, at one price, with nothing held back for a dearer plan.
Scheduling & dispatch
Fill an open shift fast
Best-match suggestions
GPS check-in / out
Checks & documents
Invoicing & payments
Worker payouts
Real-time chat
Client & worker portals
Ratings & reviews
Recruiting pipeline
One system, every vertical
Everyone sees just their bit
One set of records, three ways in. Nobody has to be taught which parts to ignore.
You and your coordinators
The whole agency. Every booking, everyone on your books, the money in and out, and what needs sorting today.
Your team
Their own work and nothing else. They accept a job, check in, upload a certificate and see what they are owed.
Your clients
Their own account only. They request, see who is coming, pay a bill and leave a review.
Why a general ATS does not fit a nanny agency
It is built for a recruiter filling a vacancy, and that is only the first third of your job.
The offer
A corporate ATS considers the job done
For you it has barely started. The placement now has to be scheduled, covered when she is ill, and invoiced every month.
The seat minimum
Three seats, billed annually
A one-person agency pays for two colleagues who do not exist, which is why most small agencies still run on spreadsheets.
The compliance gap
A CV attachment field
DBS and first aid have dates. A file with no expiry is how a lapse goes unnoticed until a family asks.
The pipeline, end to end
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01
Applications arrive structured
An embeddable form on your own website, so candidates come in as records rather than as email attachments.
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02
Screening happens on the record
Notes, stage, and who is dealing with it. Nothing lives in one person inbox.
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03
References are requested and returned by link
The referee fills in a form without an account. It lands on the candidate automatically.
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04
Checks carry expiry dates
DBS, first aid and right to work are dated records that warn you before they lapse.
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05
Shortlists go to the family as a link
No login, no attachments. They tell you who they want to meet.
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06
The placement keeps running
Bookings, cover, invoices and payouts continue on the same record instead of moving to a second system.
What to look for in an applicant tracking system for a nanny agency
The honest comparison here is against general recruiting software, which is better at recruiting and much worse at everything after it.
Does it stop at the offer?
Placing somebody into a home is not the end of the relationship, it is the start of a scheduling and billing one that lasts years.
Ask them: What happens in your product the day after a candidate is placed?
What is the real annual floor?
Per-seat pricing with a three or five seat minimum turns a $99 headline into three or seven thousand a year.
Ask them: What is the smallest possible annual spend, all in?
Are checks first-class or attachments?
An expiry date the system understands is worth more than a folder you have to remember to look in.
Ask them: Can I see everyone currently out of date on one screen?
Can families see candidates easily?
Every barrier between a busy parent and a shortlist costs you replies, and replies are placements.
Ask them: Is there a client-facing view that needs no account?
Is outbound sourcing central to how you hire?
If you run sequences and campaigns to source candidates, a dedicated recruiting platform genuinely is better at that than we are.
Ask them: Ask us this one, and we will tell you if you should buy something else.
That last point is real. If your agency runs an outbound recruiting desk with several recruiters, a specialist ATS will beat us on sourcing. We are the better fit when the agency is small and the work does not stop at the placement.
Questions answered
Can I embed an application form on my website?
Yes. Rostavo gives you an embeddable apply form so applications flow straight into your recruiting pipeline.
Does it track background checks?
Yes. Record background-check status and track document expiry against each candidate.
What happens when I hire someone?
Approving a candidate turns them into a bookable worker, so there is no duplicate data entry.
Related
The same system, described for a different trade or a different question.
By what you need it to do
Missing something you need?
Every agency runs a little differently. If something here doesn't fit how you work, or there's a piece missing altogether, tell us. We build custom versions of Rostavo for individual agencies.
That might be a form that matches your paperwork, a rate rule nobody else uses, a report your accountant asks for, or a whole part of the job we haven't covered. Worth a conversation either way.
Tell us what you need
We read every one of these ourselves.
Have tomorrow go like that.
Set your agency up this afternoon. It costs nothing to see whether it suits you.