Fill last-minute sits fast
Broadcast a request to available sitters; the first to accept claims it and the rest are released. Automatically.
Babysitter scheduling software
Babysitter scheduling software that fills shifts in seconds
Stop the group-chat scramble. Broadcast an open sit and the first available babysitter claims it.
No card needed · Set it up in an afternoon · Cancel whenever
Last-minute babysitting requests are the hardest to fill. Rostavo lets you send an open sit to every available babysitter at once, by email and phone notification. The first to accept is assigned automatically, and everyone else is notified. No more texting ten people one at a time.
What that looks like in practice
Self-serve family bookings
Families request a sitter through their own portal and you confirm with a tap.
Availability that stays current
Sitters set their own availability, so you only offer shifts to people who can actually take them.
Recurring sits on autopilot
Set a weekly pattern once and every booking is generated for you.
Plus everything else the agency runs on
Every agency gets the whole system, at one price, with nothing held back for a dearer plan.
Scheduling & dispatch
Fill an open shift fast
Best-match suggestions
GPS check-in / out
Checks & documents
Invoicing & payments
Worker payouts
Real-time chat
Client & worker portals
Ratings & reviews
Recruiting pipeline
One system, every vertical
Everyone sees just their bit
One set of records, three ways in. Nobody has to be taught which parts to ignore.
You and your coordinators
The whole agency. Every booking, everyone on your books, the money in and out, and what needs sorting today.
Your team
Their own work and nothing else. They accept a job, check in, upload a certificate and see what they are owed.
Your clients
Their own account only. They request, see who is coming, pay a bill and leave a review.
Babysitting is short notice by nature
Which makes the speed of filling a request the whole product.
Fri 16:20
A family needs somebody for tonight
You have maybe ninety minutes. Every minute spent finding out who is free is a minute not spent confirming.
Fri 16:35
You have messaged nine sitters
Three reply yes. Now you are managing eight conversations to close one booking.
Fri 22:50
The sitter finishes late
Nobody records it. The family is billed for the booked hours and the sitter is short.
From request to confirmed, in minutes
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01
Sitters keep their own availability
Because it is what decides whether they are offered work, they keep it current without being chased.
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02
The request arrives structured
Through the family portal or an embedded form on your site, with the details you need already filled in.
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03
It goes out to everyone who is free
One action, every eligible sitter, at once. The first to accept has it.
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04
Everyone else is told immediately
So you are not closing eight conversations by hand.
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05
Hours are recorded, including the late finish
Check-in and check-out mean the family pays for the time that happened and the sitter is paid for it too.
What to look for in babysitter scheduling software
How fast can it fill a same-day request?
This is the only metric that matters in ad-hoc childcare. Everything else is secondary.
Ask them: Show me filling a booking for tonight, from request to confirmed.
Does it know who is free right now?
Without live availability, broadcast just spams everyone and trains them to ignore you.
Ask them: Can sitters set availability themselves, and does the system respect it?
Does it handle over-runs?
Babysitting almost never ends exactly when booked, and that difference is real money in both directions.
Ask them: How does actual finish time reach the invoice?
Can families book without ringing you?
A request that arrives at 22:00 as a text message is a request you may forget.
Ask them: Is there a portal families actually use?
What does it cost when most sitters are casual?
Per-seat pricing is punishing for a business whose whole model is a large pool of occasional people.
Ask them: What do I pay for a sitter who works twice a month?
Questions answered
How does shift broadcasting work?
You send an open sit to all available babysitters at once; the first to accept is assigned and the others are notified it has been filled.
Can families book babysitters themselves?
Yes. Families request sits in their own portal, and you approve and assign.
Does it handle recurring babysitting?
Yes, set a recurring schedule and Rostavo generates each booking automatically.
Related
The same system, described for a different trade or a different question.
By what you need it to do
Missing something you need?
Every agency runs a little differently. If something here doesn't fit how you work, or there's a piece missing altogether, tell us. We build custom versions of Rostavo for individual agencies.
That might be a form that matches your paperwork, a rate rule nobody else uses, a report your accountant asks for, or a whole part of the job we haven't covered. Worth a conversation either way.
Tell us what you need
We read every one of these ourselves.
Have tomorrow go like that.
Set your agency up this afternoon. It costs nothing to see whether it suits you.