A vetted sitter roster
Profiles with documents, checks and reviews, so you always know who is available and qualified.
Babysitting agency software
Software built for babysitting agencies
Manage your sitters, your families and your bookings, and get paid. From one simple system.
No card needed · Set it up in an afternoon · Cancel whenever
A babysitting agency lives and dies by how fast it can match the right sitter to a family. Rostavo gives you a vetted sitter roster, family profiles, instant shift broadcasting, and built-in invoicing and payments, so you can take more bookings without more admin.
What that looks like in practice
Instant matching & broadcast
Rank the best sitter for each family, or broadcast the sit and let the first to accept claim it.
Families in their own portal
Requests, confirmations, payments and reviews. Without tying up your phone.
Invoicing and payouts built in
Turn completed sits into invoices and accurate sitter pay automatically.
Plus everything else the agency runs on
Every agency gets the whole system, at one price, with nothing held back for a dearer plan.
Scheduling & dispatch
Fill an open shift fast
Best-match suggestions
GPS check-in / out
Checks & documents
Invoicing & payments
Worker payouts
Real-time chat
Client & worker portals
Ratings & reviews
Recruiting pipeline
One system, every vertical
Everyone sees just their bit
One set of records, three ways in. Nobody has to be taught which parts to ignore.
You and your coordinators
The whole agency. Every booking, everyone on your books, the money in and out, and what needs sorting today.
Your team
Their own work and nothing else. They accept a job, check in, upload a certificate and see what they are owed.
Your clients
Their own account only. They request, see who is coming, pay a bill and leave a review.
Running a sitter agency is two businesses at once
A recruitment operation and a dispatch operation, sharing the same people.
Ongoing
You are always recruiting
Sitters are students, part-timers and second-jobbers. Churn is structural, so the pipeline never closes.
Every Friday
You are always dispatching
Short-notice demand peaks exactly when you are least able to sit at a desk answering it.
Every month
You are always reconciling
Small, frequent bookings across many sitters and many families, each with an hour or two of variance.
One system for both halves
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01
Recruiting runs continuously
An apply form on your site feeds a pipeline, so hiring is a process rather than a panic.
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02
Checks are dated and watched
DBS and first aid have expiries the system tracks, across a pool that is always changing.
-
03
Availability is theirs to maintain
Sitters keep their own, because it is what gets them offered work.
-
04
Bookings are broadcast and claimed
One action fills a slot instead of a round of messages.
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05
Billing and pay come from recorded hours
Many small bookings reconcile themselves rather than consuming an evening.
What to look for in babysitting agency software
Does it do recruiting as well as scheduling?
With high sitter churn, a tool that only schedules leaves half the job in a spreadsheet.
Ask them: Can I run applications, checks and bookings in one place?
Is the pricing sane for a large casual pool?
You may have eighty sitters and forty active in a month. Paying per head for all eighty is the wrong shape.
Ask them: What am I charged for an inactive sitter?
Can it fill a booking tonight?
Same-day is the norm, not the exception.
Ask them: Demonstrate a same-day fill.
Do parents have a way in?
Requests by text message do not get logged and do not get counted.
Ask them: What can a family do without contacting me?
Does compliance keep up with churn?
A pool that turns over constantly is a pool where something is always about to expire.
Ask them: Can I see everyone non-compliant right now?
Questions answered
Is Rostavo suitable for a small babysitting agency?
Yes. It is built for small agencies, with all features included and pricing that scales with your team.
Can I vet and track my sitters?
Each sitter has a profile storing documents, background-check status and reviews, with expiry alerts.
How do families pay?
Families pay invoices online; Rostavo also calculates accurate sitter payouts from completed sits.
Related
The same system, described for a different trade or a different question.
By what you need it to do
Missing something you need?
Every agency runs a little differently. If something here doesn't fit how you work, or there's a piece missing altogether, tell us. We build custom versions of Rostavo for individual agencies.
That might be a form that matches your paperwork, a rate rule nobody else uses, a report your accountant asks for, or a whole part of the job we haven't covered. Worth a conversation either way.
Tell us what you need
We read every one of these ourselves.
Have tomorrow go like that.
Set your agency up this afternoon. It costs nothing to see whether it suits you.