The operating system for in-home service agencies
Booking, scheduling, staff management, GPS check-in, invoicing and payments — everything a nanny, pet-care, household or home-care agency needs, in one place.
No credit card required · Set up in minutes
One platform for nanny agencies, pet care, household staffing & home care.
Sound familiar?
Most agency software is great at one thing and clumsy at the rest — so you end up juggling tools, spreadsheets and group chats. Rostavo does the whole job in one place.
“Scheduling is endless back-and-forth.”
Broadcast an open shift and the first available worker claims it — families request and confirm in their own portal.
“I’m terrified of a DBS or certificate expiring.”
Every document and check is stored per worker, with automatic alerts before anything lapses.
“Messages are scattered across texts, email and WhatsApp.”
One inbox for your coordinators, staff and families — nothing lost in a group chat.
“Billing falls apart on hourly rates and last-minute changes.”
Invoices generate from completed jobs — hourly or recurring — and bookings are easy to edit or duplicate.
“Every tool is strong in one area and weak in another.”
Scheduling, compliance, messaging and billing in one system. Every feature included, no add-ons.
“What happens if I want to leave?”
No contract. Free trial, no card, month-to-month — and we move your data over for you.
Everything your back office needs
Replace the spreadsheets, group chats and paper timesheets with one system your whole team actually uses.
Scheduling & dispatch
Day, week and list calendars, recurring bookings, conflict detection and one-tap assignment.
Shift-fill broadcast
Blast an open shift to your team by SMS and email — the first to accept claims it automatically.
AI worker matching
Rank the best person for every job by availability, distance and history — with a plain-English reason.
GPS check-in / out
Geofenced clock-in proves attendance on site and pays staff for the exact time they worked.
Background checks
Request and track DBS / Checkr screening and document expiry from every worker profile.
Invoicing & payments
Generate invoices from completed jobs and get paid online with Stripe — overdue chasing built in.
Worker payouts
Turn verified hours into accurate pay runs in a couple of clicks.
Real-time chat
Built-in messaging between coordinators, workers and families — no more lost WhatsApp threads.
Client & worker portals
Families request and pay; workers see their schedule, accept jobs and upload documents.
Ratings & reviews
Collect feedback after every job and surface your best people.
Recruiting pipeline
Track applicants from enquiry to hire with an embeddable apply form on your own site.
One system, every vertical
Labels and workflows adapt to your trade — run multiple service lines from one back office.
Built for your industry
Rostavo adapts its labels and workflows to the way you work.
Nanny agencies
Match nannies to families, fill last-minute bookings in seconds, keep DBS checks current and get paid on time — all from one back office.
Learn morePet care services
Run dog walks, pet sitting and home visits from one place — store vet and medication details, dispatch the nearest carer and keep owners updated.
Learn moreHousehold staffing
Place housekeepers, chefs, estate managers and PAs, manage both permanent placements and short-term bookings, and run the whole back office in one system.
Learn moreSenior & home care
Schedule carer visits, prove every visit with GPS check-in, keep compliance current and pay carers for the exact time they worked.
Learn moreUp and running in three steps
Create your agency
Sign up and follow the short wizard to set your rates and invite your team.
Add staff & clients
Build worker profiles with documents and checks, and add the families you serve.
Take bookings & get paid
Schedule jobs, fill shifts in seconds, then invoice and pay out automatically.
Frequently asked questions
What is Rostavo?
Rostavo is all-in-one back-office software for small in-home service agencies — booking, scheduling, staff management, invoicing, payments and more in one place.
Which types of agency is it for?
Nanny and babysitting agencies, pet-care services, household staffing and senior / home-care providers. The labels and workflows adapt to your trade.
Is there a contract, setup fee or long-term commitment?
No. Rostavo is month-to-month — start with a free trial (no card needed) and cancel whenever you like. We would rather earn your business every month than lock you into a contract.
Will you help me move my existing data over?
Yes. We are a small team that helps small agencies — we will set up your account and move your workers, clients and rates across with you, so switching is not weeks of data entry.
Do my staff and clients get their own logins?
Yes. Workers get a portal to see their schedule, accept jobs, clock in and upload documents. Families get a portal to request bookings, pay invoices and leave reviews.
Can I take payments online?
Yes — invoicing is built in and Stripe lets your clients pay online. Completed jobs turn into invoices and accurate worker payouts automatically.
Run your whole agency from one place
Set up in minutes, take your first booking today. No card required to start.